Securitas Indonesia is looking for a mature and experienced EXECUTIVE ASSISTANT to a senior director.
Performs variety of administrative or executive support tasks that are highly confidential and sensitive
Coordinates office management activities for the Executive
Researches, compliles, assimilates and prepares confidential and sensitive documents, and briefs the Executive regarding content
Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents;
handles some matters personally and forwards appropriate materials to the Executive and staff, as applicable
Prioritizes matters and alerts the administrator or executive accordingly, makes referrals to appropriate staff or provides requested information
Composes letters or memoranda in response to enquiries
Transmits directives, instructions and assignments and follows up on the status of assignments.
Produces a variety of diocuments, charts and graphs in final form
Updates Executive on status of issues before schedule meetings
Prepares agenda, collects materials for meetings, speeches and conferences; takes minutes and records proceedings
Plans and coordinates arrangements for conferences and meetings
Reviews, proofreads, edits documents prepared for the Executive's signature
Takes and transcribes dictation from the Executive
Coordinates and facilitatesw the Executive's calendar to arrange appointments, meetings and conferences
Assists with the establishments, revisions and maintenance of office procedures and policies.
Makes travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records