Manages and executes administrative, project, and executive support activities associated with the office. Reporting directly to the principal executive officer of the entity, serves as principle point of administrative contact and liaison with internal and external parties. Provides specialist administrative services as appropriate depending upon the functional area supported.
- Assisting with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
- Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
- Scheduling and coordinating meetings, interviews, events and other similar activities
- Sending out and receiving mail and packages
- Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
- Data entry using 10-key keypad
- Managing files
- Sending emails
Knowledge, Skills and Abilities Required
- Effective verbal and written English communication skills.
- Strong interpersonal and communication skills and the ability to work effectively
- Ability to gather data, compile information, and prepare reports.
- Ability to use independent judgment, to manage and impart confidential information.
- Ability to analyze and solve problems.
- Ability to plan, develop, and coordinate multiple projects.
- Skill in organizing resources and establishing priorities.
- Demonstrated ability to maintain confidentiality.
- Knowledge of office management principles and procedures.
- Skills in the use of database management, word processing, spreadsheet, and/or presentation software i.e., Word, Excel, PowerPoint, Access, Outlook
- Organizing and coordinating skills.
- Ability to foster a cooperative work environment.
- Excellent customer service skills.
As an administrative assistant, you’ll carry out clerical and other duties in support of the business you work for. If you’re well organised, can pay close attention to detail and like being part of a team, this job could suit you perfectly.
To start, you’ll need a good standard of general education, normally including maths and English. You’ll also need good telephone and keyboard skills, together with the ability to use common office computer programs